Staying on top of deals until they close is key for all sales teams. Contract Reminders make it easier to follow-up with customers effectively to maximize deal closures.

Maple helps automate contract follow-ups by allowing you to configure and send contract reminders over email. These can help in many situations, such as:

A sales team sends a contract to a customer for signing, but the customer has not yet signed the document. The sales team needs to ensure the contract is signed promptly so that the deal can progress.

Customizable reminders can be sent at regular intervals (e.g., every 3 days) to prompt the client to review and sign the contract, ensuring that the deal doesn’t stall in the signing stage.

Since Maple contracts support multiple stages such as signing and payment collection, reminders are sent for each stage. This helps sales teams ensure that contracts don’t stall partway in the process.

Scenario: Multiple parties need to sign the contract to execute it

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Creating Reminders

To create reminders, you must first enable Contract Reminders in Contract Settings.

  • Click on “Settings > Contract Settings” in the left menu
  • Click on the “Reminders” tab
  • Enable the setting in the “Send Customer Contract Reminders”

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Default vs Custom

There are three preset configurations of contract reminders that can be enabled within Maple: Basic, Lenient, Persistent. When enabled, Basic is selected by default.

You can also create a custom reminder schedule by clicking on “Select” under Custom

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Continuous Reminders

You can enable Continuous reminders that are sent on a recurring cadence starting from the date of the last preset reminder. In the below image, the continuous reminders will start 3 days after the Day 9 reminder and repeat every 3 days until the reminders are manually stopped.

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Reminder Details

Once enabled, Contract reminders will be created for each new contract. The details of the contract reminders can be found in the

  • Contract List page, where you see the current reminder stage

  • Contract Details page, where you see information about the reminders already sent

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Turning off Reminders

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Globally

Contract Reminders can be turned off globally by disabling the setting in “Settings > Contract Settings”. Once disabled globally,

  • All existing reminders will be permanently stopped
  • No new contract reminders will be created until the setting is enabled again

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For a Contract

To stop reminders being sent for a specific contract

  • Go to “Contracts” from the left menu and select the contract
  • Go to the “Reminders” tab
  • Click “Stop Reminders”